Registrar of Vital Statistics
CERTIFIED COPIES $20/ EACH
• CIVIL UNION
$28 ($25 STATE / $3 MUNICIPAL FEE)
PLEASE CALL FOR AN APPOINTMENT
201-768-1700 fax 201-768-3038
REGISTERED MUNICIPAL CLERK
The Municipal Clerk holds one of the most important and exacting positions in municipal government. It is statutory by the State of New Jersey, tenured after three years. Municipal Clerks must achieve certification through education and testing, thereby establishing the designation of Registered Municipal Clerk. No person shall be appointed or reappointed as a Municipal Clerk unless that person holds a Registered Municipal Clerk Certificate. So diverse is the role of the Municipal Clerk, encompassing a myriad of state statutes and serving all levels of government, that legislation was enacted in 1991 specifically designed to define the "Core" duties of this statutory office.
Required for appointment as well as for application to take the examination for certification as Registered Municipal Clerk (RMC) At least twenty-one (21) years of age, Citizen of the United States, of good moral character, in receipt of a high school diploma or an equivalent certificate accepted by the Commissioner of Education, completion of at least two years of education at a college of recognized study which can be substituted with year-for-year full-time experience or the equivalent part-time experience in county or local government performing duties relative to those performed by a Municipal Clerk.
In addition to the above qualifications, the applicant must present proof of completion of the following courses offered through Rutgers, the State University, or similar courses offered at a college or university approved by the Division of Local Government Services of the Department of Community Affairs. Courses cover areas of various duties of the of the office, finance, elections and records and information management. Recertification necessary every two years by achieving a specified combination of the following Continuing Education Units: Elections , Finance, Licensing, Professional Development, Records, Ethics, Information Technology (optional).
A. SECRETARY OF THE MUNICIPAL CORPORATION
1. Custodian of the municipal seal.
2. Maintain custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation.
3. Attest to the signatures of municipal officers and officials.
4. Maintain receipt of service of legal documents.
B. SECRETARY TO THE GOVERNING BODY
Prepare agenda for annual Reorganization Meeting of the Governing Body and maintain and keep new members of Governing Body aware of Rules of Order for conducting meetings including:
a. What constitutes a quorum.
b. Adopt a standard set of rules of order such as Robert's Rules or Cushings Manual
c. Order of business.
d. Time limit for discussion by the general public.
3. Prepare meeting agenda at the discretion of the Governing Body, be present at all meetings of the Governing Body.
4. Keep an official record of the proceedings of every meeting, retain the original copies of all minutes, ordinances and resolutions.
5. Process, record, file and, when necessary, advertise ordinances, resolutions and the municipal budget.
6. Administer and record oaths of office
7. Maintain custody of all official records not specifically handled by other departments.
8. Act as liaison to the public and correspondent on behalf of the Governing Body.
C. CHIEF ADMINISTRATIVE OFFICER OF ALL ELECTIONS held in the municipality
1. Certify vacancies at a local level.
2. Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition.
3. Exercise quasi-judicial authority in determining the validity of petitions.
4. Conduct the drawing for positions of candidates on the local ballot.
5. Furnish material for local elections.
6. Suggest polling places.
7. Maintain receipt of election results.
8. Certify to the County Clerk persons elected to partisan county committee offices in each election district.
9. Canvass the votes for and certify election of candidates for municipal office in non-partisan local governments.
D. CHIEF REGISTRAR OF VOTERS in the municipality
- E. ADMINISTRATIVE OFFICER with responsibilities as follows:
1. Acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal officer.
2. Issue assessment search certificates.
3. Conduct business with other municipal departments as directed by the Governing Body.
4. Serve as information officer to the public and to the media.
5. Purchase equipment and supplies when required.
6. Maintain personnel records when required.
7. Certify to the municipality's Bond Counsel as to the proper advertising, filing of Supplemental Debt Statement and that no protests have been filed with the municipality as to the adoption of bond ordinances.
F. RECORDS COORDINATOR AND MANAGER responsible for implementing local archives and records retention programs as mandated.
G. OTHER DUTIES that may be imposed by state statutes and regulations or municipal ordinances or regulations.